Privacy policy

Global AI Leaders Network Ltd. (“GAIL”, “we”, “us”, “our”) is committed to protecting your privacy and handling your personal data transparently and securely.

This Privacy Policy explains how we collect, use, store and protect personal data when you:

• Visit our website
• Submit an enquiry
• Apply to join a Special Interest Group (SIG)
• Join a waitlist
• Enquire about sponsorship
• Communicate with us

1. Who We Are

Global AI Leaders Network Ltd
Registered in Scotland
Company Number: SC824117

Registered Address: 50 Lothian Road, Festival Square, Edinburgh EH3 9WJ
Website: www.gailnetwork.com

For the purposes of data protection law, GAIL is a data controller.

2. What Personal Data We Collect

We collect limited professional contact information only.

This may include:

• Full name
• Work email address
• Job title
• Company name
• Industry
• Country/location
• Information you provide in enquiry forms
• Communication history with us

We do not collect:

• Sensitive personal data
• Payment card data via our website
• Consumer behavioural data
• Unnecessary tracking data

Our website is designed to minimise data collection.

3. How We Collect Your Data

We collect personal data when you:

• Complete a “Request an invite” form
• Join a SIG waitlist
• Submit a sponsorship enquiry
• Contact us directly via email
• Interact with us in a professional capacity

We may also collect basic technical information such as:

• IP address
• Browser type
• Pages visited

This information is used solely for website security and performance monitoring.

4. How We Use Your Data

We use personal data only for legitimate business purposes, including:

• Assessing eligibility for SIG participation
• Responding to enquiries
• Managing sponsorship discussions
• Administering SIG participation
• Sending relevant updates about GAIL activities
• Improving our website

We do not sell personal data.

We do not use personal data for consumer marketing.

5. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

Legitimate Interests
To assess membership suitability, manage professional relationships, and operate our business.

Consent
Where you have explicitly opted in to receive updates.

Contractual Necessity
Where processing is required to administer participation in a SIG or sponsorship agreement.

6. Data Sharing

We do not sell or rent personal data.

We may share limited data with:

• Professional service providers (e.g., hosting providers, CRM platforms)
• Legal or regulatory authorities where required
• Event venues (limited attendee information only where necessary)

All third-party providers are required to implement appropriate data protection safeguards.

SIG participant contact details are not distributed to other members without permission.

7. International Transfers

Where data is processed outside the UK, we ensure appropriate safeguards are in place, including:

• Standard Contractual Clauses
• Adequacy decisions
• Contractual data protection agreements

8. Data Retention

We retain personal data only as long as necessary to:

• Respond to enquiries
• Administer SIG participation
• Maintain professional records
• Comply with legal obligations

Typically:

• Enquiry data: up to 24 months
• SIG participant data: duration of participation + 24 months
• Contractual data: as required by UK company law

We periodically review and delete unnecessary data.

9. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request erasure (where applicable)
• Restrict processing
• Object to processing
• Request data portability (where applicable)
• Withdraw consent (where consent applies)

To exercise these rights, contact: info@gailnetwork.com

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) in the UK.

10. Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

• Secure hosting environments
• Access controls
• Role-based permissions
• Encrypted communications where appropriate

While no system can be guaranteed fully secure, we take reasonable steps to protect your data.

11. Cookies

Our website uses limited cookies for:

• Essential functionality
• Security
• Basic performance analytics

We do not use aggressive tracking or behavioural advertising cookies.

You may manage cookie preferences via your browser settings.

12. Marketing Communications

We may send professional updates about GAIL activities where:

• You have opted in
• You have an existing professional relationship with us

You may unsubscribe at any time by contacting us.

13. Children’s Data

GAIL’s services are intended for senior enterprise professionals.

We do not knowingly collect data from individuals under the age of 18.

14. Changes to This Policy

We may update this Privacy Policy from time to time.

The latest version will always be available on this page.

15. Contact

For any privacy-related enquiries, please contact:

Global AI Leaders Network Ltd

Email: info@gailnetwork.com
Website: www.gailnetwork.com